Overview: Online Selection & Acquisitions
Online Selection & Acquisitions (OSA) is a secure, web-browser based tool, used to manage the entire acquisition process
from selection to receiving. Users can build and maintain your selection lists; transmit electronic orders, receive
electronic acknowledgements and invoices, manage funds and orders from a single application.
Librarians have access to multiple material vendors' databases that can be searched independently or simultaneously.
Items listed on the search result can be added to a specified list, or to multiple lists. Original Entry records can
be created and added to a Selection List. Users have access to only the funds and vendors for which they have permissions.
Users can pre-configure, and pre-apply, Distribution Profiles to your Selection Lists. These profiles are used to distribute
the units of a selected order between various libraries and locations of your library.
OSA provides the ability to customize the creation, review, approval, and ordering process for selection lists.
When configuring user permissions, the OSA Administrator is charged with establishing a hierarchical structure for
review and approval of items under consideration. Depending upon your institution's needs, this can be a multi-level,
or a single-level structure. These levels are assigned when establishing the user configurations.
The options available to each user will vary according to the logon permissions granted by the Administrator,
when the user account is initially set up. Buttons and lists related to specific functional permissions will not be displayed,
if you have not been granted that permission.
Note: Any and all permissions can be granted, to any user, by the administrator.
Permissions should be assigned based upon the role of the user in the library.
Examples of some Roles and their permission:
- Collection Development Librarian
- maintain their own lists, and share their lists with other users
- edit any public list, or be limited to editing lists in their own branch
- choose vendors for any branch, or be limited to choosing vendors for their own branch
- submit lists for review for any branch, or be limited to submitting lists for review for their own branch
- view any public list, or be limited to viewing lists for their own branch
- approve lists in review for any branch
- view order acknowledgements
- Acquisitions Librarian
- maintain vendors
- transmit orders to vendors
- view funds
- via order acknowledgements
- System Administrator
- manage Fund, Users and Vendors
- manage FTP Redirect process
- manage/configure interface with financial system
- Receiver
- receive material
- process returns
The OSA Help Desk provides detailed instructions on how to configure and use Online Selections and Acquisitions in your library. See the OSA Reference Manual.
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