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Electronic Invoices Awaiting Review
The processing of electronic invoices eliminates the manual processing of paper invoices by automatically updating prices.
Users with adequate permissions can review the invoices and approve them.
In Online Selection & Acquisitions (OSA), the Electronic Invoices Awaiting Review option, on the Admin menu, provides system administrators or users with
the appropriate Administrative permissions the ability to view the Electronic Invoices that have been received from vendors. Electronic Invoices are automatically
downloaded from the vendor's website and processed against open orders. The vendor must be set up for electronic invoices in the vendor EDI control.
- Logon to OSA with a Username granted adequate permissions to work with invoices.
- Click the Admin button and the Administration menu will appear.
- In the Invoicing section click the Electronic Invoices Awaiting Review link.
- The Invoice Search Results screen will display
the invoices awaiting review.
- In the Invoice Number column click the underlined invoice number you wish to work with.
- The Invoice information will display.
The Created by field will display Electronic Invoice, which will be a clickable link to the Electronic Invoice Details screen.
IF there are problems with an Invoice, this view can assist you in locating the cause of the problem. If a particular line
item on the invoice caused the problem, that line item will be highlighted with a yellow background,
with a red text error message, and will be automatically scrolled into view if the entry is located so far
down the list that it would normally not be viewable in the initial display.
Continue working with the invoice as desired.
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