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Duplicate Order Items
When you add items to a list, Online Selection & Acquisitions (OSA) will advise you if duplicate titles are found.
About Performing Duplicate Item Checking Across All Libraries
- For libraries selecting the Perform Duplicate Item Checking Across All Libraries option, duplicates will be detected across all
libraries.
- Administrative users, and users with administrative permissions can change this setting by clicking the Library System link under Library Information on the Admin
menu.
Performing Duplicate Item Checking within a Library or Libraries
- If the Perform Duplicate Item Checking Across All Libraries option is not checked, duplicate detection will only occur
if a title contains one or more units in the distribution/quantity information that are set to one of the libraries that the logged in user has access.
- Note that unlike global duplicate checking, local duplicate checking requires at least one copy to be present in the
distribution/quantity information in order for a record to be a duplicate.
- Duplicate title detection is reported for UPC, ISBN, LCCN, and "exact title" matches.
Handling Duplicate Item Notifications:
Duplicate Checking is performed:
- When the items being added are selected from:
- a Search result
- a Labeled Display screen of a search result
- the "Add New Item To This List" button
- an Award List
- a Library Journal list
- a MARC upload
- When you click Add Checked Items to a List, if OSA detects a duplicate item on another list, you will receive an OSA Add Bibliography Item notification. ( Figure 16 )
- The screen will display details of the existing duplicate order items.
There are three option buttons available. Click the desired option button to select your choice.
- Create a new order and a new MARC record for title: title name
- Attach a new order to the existing MARC record matching ISBN: nnnnnnnnn
- Do not add this record to my list (In some cases this option may not be displayed. Use the Cancel button.)
The user should determine whether it is appropriate to proceed with the additions, or to cancel this action.
If you do not wish to add these items to the list, click Cancel to terminate this operation.
- For each duplicate item you wish to order, click the desired option. ("Create a new order..." or "Attach a new order...")
- For items you do not wish to order, select "Do not add this record to your list".
- When finished, click the Add New Orders button.
- You will be advised that the items have been added to the list. Click OK.
- When the items are being copied or moved from another list:
- When you click Move or Copy Checked Items to List LISTNAME, if OSA detects a duplicate item on the target list,
you will receive a Modify List notification. ( Figure 16a )
- The screen will display details of the existing Source order item(s) and the pending duplicate item(s).
There are three options available on the drop-down list. Click the drop-down arrow to view and select the desired option.
- Combine the item with one or more duplicate items in the destination list
- Copy the item into the destination list without combining it
- Cancel the copy operation for the duplicate item
The user should determine whether it is appropriate to proceed with the move or copy, or to cancel this action. If
you do not wish to add these items to the list, click Cancel to terminate this operation.
- For each duplicate item you wish to order, click the Combine, or Copy option as desired.
Note: If you choose to combine an item, a check mark should appear in the check box next to the item(s) that you want the duplicate to be combined with. Click in the check box to
add or remove the check mark for these items, as appropriate.
- For items you do not wish to order, select "Cancel the copy operation for the duplicate item."
- If the Price or Vendor fields in the items are not identical, you will be presented with details
of the differences, and an option to designate the desired price or vendor.
- Click the option button to the left of the desired Price or Vendor choices, as appropriate.
- Click the Apply button.
- A message will advise that the Duplicate orders have been resolved. Click OK.
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